![]() ![]() ![]() I take a quick look at my calendar and add an entry for any scheduled meetings, 1:1s, etc. being able to refer back to things) in maintaining a lot of metadata.Įither at the end of each day, or the beginning of a new one, I try to spend a few minutes and map out what I’ll be doing that day, in the appropriate list ( Work > TODO > Daily > Tuesday). Since I delete a lot of my items (see below) I don’t find too much value (e.g. I use some #tags but not very consistently. To support scheduled tasks (using the !date notation), I sync Dynalist with my Google Calendar (Pro feature), so those items show up in my calendar along with other appointments, and remind me when it’s time to do them.Ī lot of my entries involve interactions with people, and I mostly use to refer to people consistently. I keep an entry for them each in this list, and make sure that they recreate entries when I cross them off. Periodic / Scheduled: I have some things that I just want to make sure that I do, and they are on schedules less frequent than weekly.That event repeats at 3pm on Fridays, and when I check it off it automatically adds a new one ready for next week. I have a single repeating event on Friday to write up and post some “weekly notes”, a habit I maintain internally to keep colleagues informed with what I’m up to. Each of the days just contain everything I’m doing that day. Daily: Here I have a sub-list for each weekday, which I set as H2 headings.It is set as my Dynalist inbox, so when I hit cmd-ctrl-i I can add directly to it from anywhere. Backlog: This is kind of an inbox for things that I am not specifically doing yet, but it’s not handled like GTD (“immediate” processing), so things can sit in there for a while.I have 3 top-level folders in my Dynalist sidebar: This line of thinking goes back a really long way, including a stop on OPML along the journey. I like that idea from a deep philosophical level, based on the premise that there’s some kind of grand scheme to things… but my pragmatic side also likes to be able to split things up and handle them separately, so let’s dig into that. Dynalist does allow you to split those lists out into separate documents (not sure if Workflowy does this now), and even organize those documents in folders (see below), but generally speaking these systems encourage you to think of things as all connected through one giant structured list. So you can create lists within lists, to your heart’s content, and expand and collapse things at every level to view more or less detail. The big idea for both Dynalist and Workflowy is really that everything is a nested list. I now pay for a yearly subscription, and use it for most things. I don’t know if it’s the perfect tool, but I’ve adapted a way of using it that’s working well for me. I don’t remember why, but I then discovered and switched over to Dynalist.io. At some point I came across Workflowy, which I quite liked. I’ve also been deeply obsessed with lists forever. I’ve been searching for years for the “perfect tool” to help me take notes, organize ideas, and keep track of all the tasks I need to do. ![]()
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